1. Download your center's 'Rollcall Sheet' using this report. Rollcall Sheet is based on the enrollment start and withdrawal date.
Access Path : Center Dashboard > Reports > Attendance > Rollcall Sheet1.1. Type :
Program - Generates the report based on the classrooms from the program schedule. Those who enrolled with out any program will be left out in this report.
Classroom - Generates a rollcall sheet based on the classrooms from the children profile page. It includes the children irrespective of the program schedule (With / Without programs), all enrolled children will be included in this report.
1.1.1. Type - Program
Select the 'Program' on the 'Select Type' option to generate a rollcall sheet based on the center's program.
For Program based rollcall sheet, you need to select the program(s) to generate the report.
1.1.2. Classroom Type
Primary Classroom: Program the classroom(s) for the children during the chosen period. If no program is available for a child during the chosen period, the system will use the classroom listed on the child's profile page as the primary classroom for that period.
Secondary Classroom: Secondary classroom of the children from their profile page.
Scheduled: Scheduled classroom(s) of the children during the chosen period.
1.1.3. Type - Classroom
Select the 'Classroom' on the 'Select Type' option to generate a rollcall sheet based on the center's program.
For Classroom based rollcall sheet, you need to select the classroom(s) to generate the report.
Note : You can include children with active/incoming/waitlist/inactive/covid-19 status to this report.2. Generation Period:
You can generate both weekly and monthly rollcall sheet.
Weekly
You have three options to generate weekly rollcall sheet.
1. Roll call Sheets - Regular Rollcall Sheet for the center with day & date column with comments.
2. Current In/Out Schedule - Rollcall Sheet with In/Out timings from the children's program schedule.
3.AM/PM Schedule - Rollcall Sheet with marked AM/PM schedule of the children.
Print Report - Rollcall Sheets
Monthly
For monthly rollcall sheets, you only have rollcall sheet option in the 'Monthly' drop-down.
Print Report - Rollcall Sheets
FAQ
1. How is the report generated for a child who enrolled in two programs in one month?
Let's say a child is enrolled in two programs in a month, each with a different classroom.
For the month of July 2024, a child enrolled in the Infant - 3 Day program (Class A) and the Infant - 2 Day program (Class B).
Now, when you generate the report for July 2024:
With the ‘Program’ filter: This child will be grouped under both the Infant - 3 Day program and the Infant - 2 Day program.
With the ‘Primary Classroom’ filter: This child will be grouped under both Class A and Class B.
With the ‘Secondary Classroom ’ filter: This child will be grouped under the ‘Not Assigned’ classroom.
2. What is the report for a child who has a program in the current month/week/custom period but not in the next?
To explain this scenario, let's take a child who is enrolled in 'Class A' for the month of July 2024 in the Program of Infant - 2 Day program and does not have any program for the next month (August 2024).
With the ‘Program’ filter: This child will be grouped under the Infant - 2 Day program for the current month and next month the child will not be included in this program.
With the ‘Primary Classroom’ filter: The child will be displayed under ‘Class A’ for the current month and ‘Not Assigned’ classroom for the next month.
With the ‘Secondary Classroom’ filter: If a child has a secondary classroom for the current month/ next month, they will be displayed. If not, they will be shown as ‘Not Assigned’.
3. A new child will be enrolling in the center next month in the program classroom ‘Class A’. Will this child be included in next month’s report?
Yes, this child will be grouped under ‘Class A’ in next month’s report.
4. A child currently enrolled in the program, which ends on July 31, 2024, is assigned to ‘Class A’. Starting August 1, 2024, the same child will continue enrollment in a different program, assigned to ‘Class B’.
What will happen to this child in the report with the primary classroom filter?
In the July 2024 report, this child will be listed under ‘Class A’.
In the August 2024 report, this child will be listed under ‘Class B.