TABLE OF CONTENTS
1. Family Profile – Ability to Copy contact info from Parent #1
2. Family Profile – Ability to send an Online Tuition Payment Invitation
3. Children – Provision to view the Classroom in the Children List
4. Program Enrollment - Ability to resend the Enrollment Offer email
5. Program Enrollment – Edit Effective End Date and Revise Fee for a Program
6. Rollcall Sheet Report - Filters and Additions
7. Center Attendance Summary Report – Provision to include/exclude the Classroom Summary
8. Birthday Report – Sort the report based on the Month
9. eMessage - Filter to select Classroom and Date
1. Family Profile – Ability to Copy contact info from Parent #1
1Core comes with a new option labeled ‘Copy Contact Info from Parent#1’ on the Add New Family page. You can click this to copy and paste the contact information from Parent#1 to Parent#2.
This will reduce your efforts to enter the Parent#2 contact information.
Access Path: Center Dashboard > Families > Add Family > Parent #2 
2. Family Profile – Ability to send an Online Tuition Payment Invitation
Now, you can send an “Online Tuition Payment Invitation” to a parent when you add/edit a family.
Access Path: Center Dashboard > Families > Add/Edit Family
The invitation will be sent to the parent in the following cases,
New Family:
While adding a new family, a pop-up invite will be displayed at the end, after you have clicked on the save button.
Existing Family:
- Single Ledger - This Popup invite will get displayed until one of the parents is registered in Online Tuition Payment.
- Multiple Ledger - This Popup invite will get displayed until both the parents are registered in Online Tuition Payment.
If you select the option “Do not remind me about this family again”, then the pop-up will not be displayed again for that family.
3. Children – Provision to view the Classroom in the Children List
A new column “Classroom” has been added to the Children List.
The classroom column will have the classroom details of the enrolled children along with their family.
Access Path: Center Dashboard > Children > Children List View
4. Program Enrollment - Ability to resend the Enrollment Offer email
You can now resend the Enrollment Offer email to the parent.
If the parents missed the earlier emails or the earlier emails have not resulted in a successful conversion, then you can resend the email by using this option.
Access Path: Center Dashboard > Program Enrollment > Enrollment Offered
5. Program Enrollment – Edit Effective End Date and Revise Fee for a Program
With a new feature introduced in 1Core, you can “Revise Fee” for each program. Now, editing programs are split into two setups.
- Program Settings – You can view the program settings like Program Name, Scheduled days, FTE value, etc.
- Program Fee – You can edit the effective date, add program fee for monthly/weekly, and revise the fee for a program.
Access Path: Center Dashboard > Setup > Program Enrollment > Program & Fees > Program Fee
- Earlier,'Revise Program Fees' on the 'Functions' page were processed in batch-wise. Now, clicking the 'Revise Fee' button from the Program Fees' page will allow you to revise the fee for a particular program while setting the effective start date.
- You can click the 'Confirm' button to save the revised fee for the program.
- Upon confirmation, you can also revise the fee for the children who are associated with the same program.
6. Rollcall Sheet Report - Filters and Additions
On the Rollcall Sheet, you are provided with two new options as follows:
- Select Month - Monthly / Weekly period selection
- Print Schedule - Include / Exclude the schedule on the report
Also, the total number of children by the classroom is displayed at the bottom of the Rollcall sheet.
Access Path: Center Dashboard > Reports > Attendance > Rollcall Sheet
7. Center Attendance Summary Report – Provision to include/exclude the Classroom Summary
You can use the new filter labeled “Print Classroom Summary“ to include/exclude the classroom summary.
Access Path: Center Dashboard > Reports > Time Tracking Attendance > Center Attendance Summary
8. Birthday Report – Sort the report based on the Month
From now onward, in the Birthday Report, children will be sorted based on their Date of Birth. Earlier children were arranged by their first names.
Sort order is given as below,
- Classroom
- Month
- Date
- Year
- Child Name
Access Path: Center Dashboard > Reports > Family & Child > Birthday Report
9. eMessage - Filter to select Classroom and Date
You are now provided with new filter to select a classroom while sending the eMessage.
Also, you can select the Effective Start Date and End Date for the eMessage to be displayed for the parent.
Access Path: Center Dashboard > Functions > Time & Tracking > eMessage Families > Add New Message
10.Staff Payroll Hours Setup
1Core has grouped the following configurations under the “Staff Payroll Hours Setup” page.
- Round up the Payroll Hours from the Attendance (new)
- Calculate OT Hours (new)
- Lock the Staff time card
- Allow director to edit time card
- Time Sheet Pay Period
Access path: Company Dashboard > Setup > Staff > Staff Payroll Hours Setup
10.1 Payroll Hours Attendance – Round Off
You are introduced with the following new Round Off features for the Payroll Hours:
- Actual Hours – Displays the actual staff Sign In and Out hours
- 5 Mins Round-Up – Calculates 5 Mins “Round Off” for the Sign In and Out hours
Example: Staff Signed In at 7.53 am and Signed Out at 3.22 pm
Signed In will be rounded up to 7.55 am
Signed Out will be rounded down to 3.20 pm
- 10 Mins Round-Up – Calculates 10 Mins “Round Off” for the Sign In and Out hours.
Example: Staff Signed In at 7.53 am and Signed Out at 3.27 pm
Signed In will be rounded down to 7.50 am
Signed Out will be rounded up to 3.30 pm
- 15 Mins Round-Up – Calculates 15 Mins round-up for the Sign In and Out hours
Example: Staff Signed In at 7.53 am and Signed Out at 3.22 pm
Signed In will be rounded up to 8 am
Signed Out will be rounded down to 3.15 pm
The Round-Up Hours will be displayed in the following reports (Actual Hours will not be displayed in the reports but can be viewed on the screen as mentioned in the screenshot)
- Staff Time Sheet Report (Individual, Center level and Company Level)
- Staff Hours Summary Report (Center level and company level)
- Staff Classroom Attendance Report
- Staff Claim form report (Canada Companies)
- Classroom Attendance Details report (OClass Centers)
- Hourly Staff Actual vs. Budgeted Hours Report (Company level)
- Staff Missing Signout Report
- Gusto Payroll Report
- Children and Staff time card report
10.2 Calculate OT Hours
You are provided with the following new configurations for calculating OT Hours.
1. No OT Hours - By enabling this configuration, the OT Hours will NOT be calculated for the staff time cards. In this case, you must choose an option between "Pay Standard Hours Only" and "Pay Actual Hours".
- Pay Standard Hours only – Total scheduled hours per day as specified in the Staff Schedule section.
- Pay Actual Hours – Total actual hours (sign in/out time) per day as captured in the Staff Time Card.
2. Daily Hours > 8 Hours – By enabling this configuration, the OT Hours will be calculated automatically for the time card which is greater than 8 hours in a day.
3. Weekly Hours > 40 Hours - By enabling this configuration, the OT Hours will be calculated automatically for the time card which is greater than 40 hours in a week.
By enabling any one of these two configurations Daily Hours > 8 Hours, Weekly Hours > 40 Hours, the following two options will be displayed.
- Automatically Apply OT Hours - The system will automatically apply OT Hours if the daily hours are greater than Standard Hours (Scheduled Hours) of the staff. If the staff does not have a schedule, then it will apply OT Hours when the daily hours gets greater than 8 Hours.
- Show Me OT Hours, I will update manually – The system will not apply OT Hours automatically and you must update it manually.
