Onboarding Childcare Centers (Region Admin Guide – Part 1)

This walkthrough helps Region Admins onboard childcare centers into the 1Core SuperSub system.

1. Access and Password Setup

Go to your state's website link

Click "Sign In"

Enter your current password

If prompted, create a new password and confirm it

Submit changes to proceed

2. Sign In with Credentials

Click Username and enter your email address

Type in the password

Sign in to your account

3. Application Access

Go to Applications > Companies

Review:

  • Declined

  • Pending Approval

  • New

4. Add New Center

Click "Add Application"

Enter:

  • Company Name

  • Address

Click Save

5. Center Info & Contact Details

Select:

  • Number of Centers

  • Work Frequency

  • Referral Source

Enter Admin Details:

  • First Name

  • Last Name

  • Email

  • Phone

Submit the application → Click OK

6. Add Notes

Select the center you just added

Add a note:

  • Example: "I called the center but couldn’t speak with the director. I’ll follow up this afternoon."

  • Update later: "I was able to speak with them. Onboarding in process."

7. Upload Required Documents

Click "Add New Documents"

Example of documents to upload:

  • Contract

  • Center Handbook

  • Additional Insured Documents

Drag and drop or click to upload → Click Upload

8. Approve Center

Go back to Pending Approval

Select Company Information

Click Approve → Confirm with Yes → Acknowledge with OK

9. Final Review (Optional Cleanup & Edits)

Navigate back to Companies or other areas as needed

Add more documents if necessary

Update or finalize any missing details


Onboarding a Center by Region Admin Part 1 Video Format:

https://app.guidde.com/share/playbooks/9EkpBxro74jCfXQzAjm4Xv?origin=IwG9VFIx53c3zMGA6tmtKf93s2p1